JOB TITLE: A/P Specialist

LOCATION: Edmonds, WA (in office position; can work remotely one day per week after

training)

SALARY RANGE: $50,000 – 75,000 Non-Exempt (this includes estimate of annual paid overtime)

GENERAL DESCRIPTION:

North Pacific Seafoods, Inc. headquartered in Edmonds, WA, operates several seafood processing plants in Alaska. We share our office space, and have combined our accounting functions, with other sister companies that also operate seafood plants in Alaska. Our office is located in beautiful downtown Edmonds. It is a very walkable area, located one block from Main Street and 10 minutes from the waterfront.

We are seeking an A/P Specialist to join our Accounting team. The A/P specialist is responsible for full cycle accounts payable: setting up vendors and maintaining A/P files, receiving, coding and routing invoices for approval, processing weekly check runs, ACH and wire transactions, working statements, following month-end and year-end procedures, and preparing 1099 forms. During peak season (June through mid-October) this position processes an average of 250 invoices per week. During the rest of the year the average is closer to 50 per week. The A/P specialist also assists with the annual audit in January, maintains internal spreadsheets and reports, and backs up other accounting functions as needed, internally and across sister organizations. Other duties as assigned.

This role requires strong organizational skills and attention to detail, as well as the ability to communicate effectively with both internal teams and external vendors. This position is non-exempt from overtime (paid for overtime) and reports to the Assistant Controller.

Please note the salary range provided includes estimated overtime.

RESPONSIBILITIES:

• Full-Cycle A/P: Includes monitoring the A/P email inbox, entering invoices and check requests into the A/P system, verifying accuracy of requests, classifying entries, ensuring there are no duplications of payment, tracking authorizations, issuing weekly payment via paper check, ACH or wire, and investigating outstanding statements. Sets up new vendors. Maintains A/P files. 1099 and unclaimed property reports.
• Backs up other accounting functions as needed. Cross trains across department and sister companies to ensure continuity of coverage among staff.
• Assists with month end, year-end, and annual audit functions.
• Works to continuously improve processes and documentation.
• Develops long-term professional working relationships with employees, vendors and customers.
• Represents the company professionally and appropriately in interactions with others.
• Maintains accurate, compliant and organized paper and electronic business records.
• Other duties as assigned.

REQUIRED QUALIFICATIONS:

• 2+ years of experience in A/P functions.
• Working understanding of generally accepted accounting principles (GAAP).
• Intermediate Microsoft Office (Outlook, Word, Excel) skills.
• Excellent attention to detail and numbers with a high degree of data entry accuracy.
• Ability to perform multiple tasks concurrently and respond to emergent situations effectively.
• Ability to work independently with little or no supervision.
• Influential, collaborative, professional demeanor. Effective oral and written communications.
• Ability to work additional hours as needed during peak periods including month end, year end and the audit period (January).
• Willingness and ability to work on site in the office.
• Consistent and reliable attendance is an essential function of this position.

HELPFUL, BUT NOT REQUIRED:

• Associate’s or Bachelor’s degree in accounting.
• Alaska seafood industry experience.
• Experience with GP Dynamics.
• Experience with Sage.
• Experience with digital accounts payable systems (DocLink).

BENEFITS:

• Paid Time Off (PTO) plan; new employees accrue up to 15 days off per year
• Paid holidays, including floating holidays
• 401(k) with an employer match; no waiting period to participate and 100% vested
• Health insurance (medical, dental, vision, prescription bundled) with the option of a Preferred Provider Organization (PPO) or High-Deductible Health Plan (HDHP) with a voluntary Health Savings Account (HSA). If elected, coverage begins the first of the month.
• Long-Term Disability Insurance (employer paid)
• Life Insurance (employer paid)
• Voluntary Life Insurance